Shepherding Tracker
A structured tool for tracking household visits, contact history, and pastoral care across your whole congregation.
Shepherding Tracker
Track every household. Miss no one.
Most churches rely on pastor memory or scattered spreadsheets to know who's been visited. Shepherding Tracker gives your pastoral team a shared, structured record of every household in your care.
Shepherding Contacts Logged
Every visit, phone call, and follow-up recorded here represents real pastoral work by real church officers. Each entry is shared with the whole leadership team — so nothing falls through the cracks, and no one shepherds alone.
Everything you need to shepherd well
Household Records
Each family has its own page with full contact details, household members, district assignment, and complete visit history.
Role-Based Access
Pastor, elder, deacon, and visitation team roles — each with appropriate access to the records they need.
District Assignments
Organize your congregation into districts. Elders see their households; pastors see everything.
Todos & Follow-Ups
Flag households for follow-up, assign todos to specific elders, and mark them complete when they're done.
Visit History
Every visit is logged with a date, type, and notes. Know at a glance who hasn't been visited in months.
Lists
Create custom lists for hospital visits, shut-ins, newcomers, or any group you need to track separately.
What man of you, having a hundred sheep, if he has lost one of them, does not leave the ninety-nine in the open country, and go after the one that is lost, until he finds it?
Luke 15:4 (ESV)
Shepherding Tracker
Your whole flock, at a glance.
A clean, fast interface built for busy elders — not for tech teams. View your district, log a visit, and see who's overdue for a call, all from the same screen.
- Shared across your whole pastoral team
- Works on desktop and mobile
- No app download required — runs in the browser
- Live demo — log in at shepherdingtools.com/login
New in Tracker
Meet the Pastoral Assistant
The Tracker keeps the record. The Pastoral Assistant tells you who to see next. Turn it on and each pastor or elder gets a short weekly list, drawn from your own congregation and paced so that over a set number of weeks everyone gets a visit and no household quietly falls through. It's opt-in for each officer, and it never takes over anyone's home screen.
Pastoral Assistant
Your weekly list
A handful of households each week, not a backlog that shames you. Never-contacted families come first, then the ones you haven't seen in the longest. The list is set on Sunday and holds steady all week, so it's the same plan Monday and Friday.
Pastoral Assistant
Coming Up
Birthdays, anniversaries, and follow-ups due in the next two weeks, gathered in one place. Birthdays come in on their own from Breeze or Planning Center, so nobody's a year late because a date sat in a spreadsheet.
Pastoral Assistant
Follow-up sequences
A death in the family. A new baby. A member in the hospital. Pick the moment and a start date, and a whole set of follow-ups lands on the right days instead of living in your head. Each officer keeps his own templates and edits them to fit how he shepherds.
Pastoral Assistant
One tap to log
Log a call, a visit, a text, or an email in a single tap, from the pew or the parking lot. It runs in the browser on your phone, with no app to download.
Pastoral Assistant
A recap every Saturday
When the week closes, each officer who opted in gets a short email — the households he reached, and who's coming up next. No login, no dashboard, just a quiet word that the week's shepherding was seen.
Turn on the Pastoral Assistant
It's part of every plan, the free tier included. Try it in the live demo, or start free and switch it on for your officers.
Try It Now
Explore the live demo.
Log in at shepherdingtools.com/login with any of the accounts below. Demo data resets every two hours — feel free to add contacts, notes, or todos.
Demo login accounts
Pastor (full access)
[email protected] — Password: shepherd2026
Elder
[email protected] — Password: shepherd2026
Deacon
[email protected] — Password: shepherd2026
Visitation Team
[email protected] — Password: shepherd2026
How churches use Tracker
Real shepherding workflows, not just a database.
Monthly district shepherding
Assign every household to an elder's district. Each elder sees his own families, logs contacts as he makes them, and the session can see at a glance which households haven't been reached this quarter — before anyone falls through the cracks.
Pastoral visitation rounds
Plan visits from the full visit history of each household, not from memory. A pastor preparing his week sees who was last visited, what was discussed, and which follow-ups are still open.
Diaconal follow-through
When a need surfaces, record it as a todo with an owner and a date. Deacons work from a shared list, so mercy ministry doesn't depend on whoever happened to hear about the need.
Start using Shepherding Tracker for your church.
Request access and we will get your congregation set up within 24 hours.